Legal

The Basics

  • A. About Us

    Signin is an online recruitment platform (the "Services") operated by Cheps Entertainment Ltd, a company headquartered in Leeds in the United Kingdom ("we," "us," "our," and "Signin").

    The Services enable our Members to, among other things, increase employability and gain exposure to companies looking to recruit. We also provide other related services, such as real-time data analytics.

    B. Key Terms

    In this privacy policy, these terms have the following meanings:

    "Contact" is a person a Member may contact through our Services. In other words, a Contact is anyone on a Member's Distribution List or about whom a Member has given us information. For example, if you are a Member, a recipient of either a company’s recruitment endeavours or a recipient of an individual’s job application would be considered a Contact.
    "Member" means any person or entity that is registered with us to use the Services.
    "Visitor"means any person who visits any of our Websites.
    "Personal Information" means any information that identifies or can be used to identify a Member, a Contact, or a Visitor, directly or indirectly. Examples of Personal Information include, but are not limited to, first and last name, date of birth, email address, gender, or other demographic information.
    "Website(s)" means any website(s) we own and operate (such as www.signinstudent.com) or any web pages, interactive features, applications, widgets, blogs, social networks, social network "tabs," or other online, mobile, or wireless offerings that post a link to this privacy policy.
    "you" and "your" means, depending on the context, either a Member, a Contact, or a Visitor.

Legal

1. Privacy for Members

This section applies to the Personal Information we collect and process from a Member or potential Member through the provision of the Services. If you are not a Member, the Visitors or Contacts section of this policy may be more applicable to you and your data. In this section, "you" and "your" refer to Members and potential Members.

  • A. Information We Collect

    The Personal Information that we may collect broadly falls into the following categories:

    (i) Information you provide to us: In the course of engaging with our Services, you may provide Personal Information about you and your Contacts. Personal Information is often, but not exclusively, provided to us when you sign up for and use the Services, consult with our customer service team, send us an email, integrate the Services with another website or service (for example, when you choose to connect your calendar with Signin), or communicate with us in any other way. We will let you know prior to collection whether the provision of Personal Information we are collecting is compulsory or if it may be provided on a voluntary basis and the consequences, if any, of not providing the information. By giving us this information, you agree to this information being collected, used and disclosed as described in this privacy policy.

    (ii) Information we collect automatically When you use the Services, we may automatically collect certain information about your device and usage of the Services. We use cookies and other tracking technologies to collect some of this information. Our use of cookies and other tracking technologies is discussed more below, and in more detail in our Cookie Statement.

    (iii) Information we collect from other sources: From time to time, we may obtain information about you or your Contacts from third-party sources, such as public databases, social media platforms, third-party data providers and our joint marketing partners. We take steps to ensure that such third parties are legally or contractually permitted to disclose such information to us.

    (iv) Information from the use of our mobile apps: When you use our mobile apps, we may collect certain device and usage-related information in addition to information described elsewhere in this privacy policy.

    B. Use of Personal Information

    We may use the Personal Information we collect through the Services or other sources for a range of reasons, including:

    • To bill and collect money owed to us by you.
    • To send you system alert messages.
    • To communicate with you about your account and provide customer support.
    • To enforce compliance with our Terms of Use and applicable law, and to protect the rights and safety of our Members and third parties, as well as our own. This may include developing tools and algorithms that help us prevent violations.
    • To meet legal requirements. Including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
    • To provide information to representatives and advisors. Including attorneys and accountants, to help us comply with legal, accounting, or security requirements.
    • To prosecute and defend a court, arbitration, or similar legal proceeding.
    • To respond to lawful requests by public authorities. Including to meet national security or law enforcement requirements.
    • To provide, support and improve the Services. For example, this may include sharing your or your Contacts’ information with third parties in order to provide and support our Services or to make certain features of the Services available to you.
    • To provide suggestions to you.
    • For our data analytics projects. Our data analytics projects use data from Signin accounts, including Personal Information of Contacts, to provide and improve the Services. We use information like your usage habits and your Contacts’ details and purchase history, so we can make more informed predictions, decisions, and products for our Members. If you or your Contact prefers not to share this data, you can alter the security settings on your account to opt out of data analytics projects.
    • Combined information. We may combine Personal Information with other information we collect or obtain about you (such as information we source from our third-party partners) to serve you specifically, such as to deliver a product or service according to your preferences or restrictions, or for advertising or targeting purposes in accordance with this privacy policy. When we combine Personal Information with other information in this way, we treat it as, and apply all of the safeguards in this privacy policy applicable to, Personal Information.
    • Other purposes. To carry out other legitimate business purposes, as well as other lawful purposes about which we will notify you.

    C. Cookies and Tracking Technologies

    We and our partners may use various technologies to collect and store information when you use our Services, and this may include using cookies and similar tracking technologies, such as pixels and web beacons. For example, we use web beacons in the emails and notifications we send on your behalf. These web beacons track certain behaviour such as whether the email sent through the Services was delivered and opened and whether links within the email were clicked. They also allow us to collect information such as the recipient’s IP address, browser, email client type and other similar details. We use this information to measure the performance of a company’s campaigns and events, and to provide analytics information and enhance the effectiveness of our Services. Reports are also available to us when we send email to you, so we may collect and review that information.

    D. Member Timetables

    A Timertable can be created in a number of ways, including by importing timetables, such as through a CSV or directly from your email client. Your Timetables are stored on a secure Signin server. We do not, under any circumstances, sell your Timetabled information.

    If we detect abusive or illegal behaviours related to your Timetables, we may share your Timetables or portions of it with affected ISPs or anti-spam organizations to the extent permitted or required by applicable law.

    E. Other Data Protection Rights

    You and your Contacts may have the following data protection rights:
    • To access, correct, update or request deletion of Personal Information. Signin takes reasonable steps to ensure that the data we collect is reliable for its intended use, accurate, complete and up to date. As a Member, you can manage many of your individual account and profile settings within the dashboard provided through the Signin platform, or you may contact us directly by emailing us at contact@cheps.co.uk. You can also manage information about your Contacts within the dashboard provided through the Signin platform to assist you with responding to requests to access, correct, update or delete information that you receive from your Contacts.
    • In addition, individuals who are residents of the EEA can object to processing of their Personal Information, ask to restrict processing of their Personal Information or request portability of their Personal Information. You can exercise these rights by contacting us using the contact details provided in the "Questions and Concerns" section below. If any of your Contacts wishes to exercise any of these rights, they should contact you directly, or contact us as described in the "Privacy for Contacts" section below.
    • Similarly, if Personal Information is collected or processed on the basis of consent, the data subject can withdraw their consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent. If you receive these requests from Contacts, you can segment your candidates within the Signin platform to ensure that you only market to Contacts who have not opted out of receiving such correspondence.
    • The right to complain to a data protection authority about the collection and use of Personal Information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the EEA are available here.

    We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection law. We may ask you to verify your identity in order to help us respond efficiently to your request. If we receive a request from one of your Contacts, we will either direct the Contact to reach out to you, or, if appropriate, we may respond directly to their request.

Legal

2. Privacy for Contacts

This section applies to the information we process about our Members’ as a data controller pursuant to our legitimate business interests, as explained in the "Legal Basis for Processing" section below. Our Services are intended for use by our Members. As a result, for much of the Personal Information we collect and process about Contacts through the Services, we act as a processor on behalf of our Members. Signin is not responsible for the privacy or security practices of our Members, which may differ from those set forth in this privacy policy. Please check with individual Members about the policies they have in place. For purposes of this section, "you" and "your" refer to Contacts.

  • A. Information We Collect

    The Personal Information that we may collect or receive about you broadly falls into the following categories:

    (i) Information we receive about Contacts from our Members: A Member may provide Personal Information about you to us through the Services. For example, when a Member uploads their Timetable or integrates the Services with another website or service (for example, when a Member chooses to connect their calendar with Signin), or when you sign up for a Member’s application process via a signup form, they may provide us with certain contact information or other Personal Information about you such as your name, email address, address or telephone number. You may have the opportunity to update some of this information by electing to update or manage your preferences via an email you receive from a Member.

    (ii) Information we collect automatically: When you interact with an event or campaign that you receive from a Member or browse or apply to a Member’s connected opportunity, we may collect information about your device and interaction with an email. We use cookies and other tracking technologies to collect some of this information. Our use of cookies and other tracking technologies is discussed more below.

    (iii) Information we collect from other sources: From time to time, we may obtain information about you from third-party sources, such as social media platforms and third-party data providers. We take steps to ensure that such third parties are legally or contractually permitted to disclose such information to us, and we use this information to provide publicly available social media information about you to Members who have enabled the "Social Profiles" feature in their Signin accounts.

    (iv) Information from the use of our mobile apps: When you use our mobile apps, we may collect certain device and usage-related information in addition to information described elsewhere in this privacy policy.

    B. Use of Personal Information

    We may use the Personal Information we collect or receive about you for our legitimate business interests, including:

    • To enforce compliance with our Terms of Use and applicable law. This may include developing tools and algorithms that help us prevent violations.
    • To protect the rights and safety of our Members and third parties, as well as our own.
    • To meet legal requirements: including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
    • To provide information to representatives and advisors: including attorneys and accountants, to help us comply with legal, accounting, or security requirements.
    • To prosecute and defend a court, arbitration, or similar legal proceeding.
    • To respond to lawful requests by public authorities: including to meet national security or law enforcement requirements.
    • To provide, support and improve the Services. For example, this may include sharing your information with third parties in order to provide and support our Services or to make certain features of the Services available to our Members.
    • For our data analytics projects. Our data analytics projects use data from Signin accounts, including your Personal Information, to provide and improve the Services. We use information, like your purchase history, provided to us by Members, so we can make more informed predictions, decisions, and products for our Members. For example, we use data from Signin accounts to enable product recommendation, audience segmentation, and predicted demographics features for our Members. If you prefer not to share this data, you can opt out of data analytics projects at any time by emailing us at contact@cheps.co.uk.
    • Other purposes. To carry out other legitimate business purposes, as well as other lawful purposes.

    C. Cookies and Tracking Technologies

    We and our partners may use various technologies to collect and store information when you interact with a Member’s events and campaigns or connected job positions, and this may include using cookies and similar tracking technologies, such as pixels and web beacons. For example, we use web beacons in the emails and notifications we send on behalf of our Members. When you receive and engage with a Member’s event or campaign, web beacons track certain behaviour such as whether the correspondence sent through the Signin platform was delivered and opened and whether links within the email were clicked. They also allow us to collect information such as your IP address, browser, email client type, and other similar details. We use this information to measure the performance of our Members’ email campaigns, and to provide analytics information and enhance the effectiveness of our Services.

    D. Legal Basis for Processing

    We process Personal Information about you as a data controller as described in this section, where such processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. Our legitimate interests typically include: improving, maintaining, providing, and enhancing our technology, products and services; ensuring the security of the Services and our Website; and for our marketing activities.

    E. Other Data Protection Rights

    You may have the following data protection rights:
    • To access, correct, update or request deletion of your Personal Information. Signin takes reasonable steps to ensure that the data we collect is reliable for its intended use, accurate, complete, and up to date. You may contact us directly at any time about accessing, correcting, updating or deleting your Personal Information, or altering your data, by emailing us at contact@cheps.co.uk. We will consider your request in accordance with applicable laws.
    • In addition, if you are a resident of the EEA, you canobject to processing of your Personal Information, ask us to restrict processing of your Personal Information or request portabilityof your Personal Information. Again, you can exercise these rights by emailing us at contact@cheps.co.uk.
    • You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the EEA are available here. As described above, for much of the Personal Information we collect and process about Contacts through the Services, we act as a processor on behalf of our Members. In such cases, if you are a Contact and want to exercise any data protection rights that may be available to you under applicable law or have questions or concerns about how your Personal Information is handled by Signin as a processor on behalf of our individual Members, you should contact the relevant Member that is using the Signin Services, and refer to their separate privacy policies.
    If you no longer want to be contacted by one of our Members through our Services, please unsubscribe directly from that Member’s profile or contact the Member directly to update or delete your data. If you contact us directly, we may remove or update your information within a reasonable time and after providing notice to the Member of your request.

    We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. We may ask you to verify your identity in order to help us respond efficiently to your request.

Legal

3. Privacy for Visitors

This section applies to Personal Information that we collect and process through our Websites and in the usual course of our business, such as in connection with our recruitment, events, sales and marketing activities. In this section "you" and "your" refers to Visitors.

  • A. Information We Collect

    (i) Information you provide to us on the Websites or otherwise: Certain parts of our Websites may ask you to provide Personal Information voluntarily. For example, we may ask you to provide certain Personal Information (such as your name, contact details, company name, profile information) in order to sign up for a free or paid Signin account, apply for a role with Signin, or otherwise submit inquiries to us. We may also collect Personal Information, such as your contact and job details and feedback, when you attend our events, take part in surveys, or through other business or marketing interactions we may have with you. You may choose to provide additional information when you communicate with us or otherwise interact with us, and we will keep copies of any such communications for our records.

    The Personal Information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your Personal Information. We will also let you know prior to collection whether the provision of the Personal Information we are collecting is compulsory or may be provided on a voluntary basis and the consequences, if any, of not providing the information.

    (ii) Information we collect automatically through the Websites: When you visit our Websites, we may also collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered Personal Information under applicable data protection laws.

    B. Use of Personal Information

    We may use the information we collect through our Websites for a range of reasons, including:

    • To provide, operate, optimize, and maintain our Websites.
    • To send you information for marketing purposes, in accordance with your marketing preferences.
    • For recruitment purposesif you have applied for a role with Signin.
    • To respond to your online inquiries and requests, and to provide you with information and access to resources or services that you have requested from us.
    • To manage our Websites and system administration and security.
    • To improve the navigation and content of our Websites.
    • To identify any server problems or other IT or network issues.
    • To process transactions and to set up online accounts.
    • To compile aggregated statistics about site usage and to better understand the preferences of our Visitors.
    • To carry out research and development to improve our products and services.
    • To customize content and layout of the Websites.
    • To carry out other legitimate business purposes as well as other lawful purposes.
    In addition, we may combine Personal Information with other information we collect or obtain about you (such as information we source from our third-party partners) to serve you specifically, such as to deliver a product or service according to your preferences or restrictions, or for advertising or targeting purposes in accordance with this privacy policy. When we combine Personal Information with other information in this way, we treat it as, and apply all of the safeguards in this privacy policy applicable to, Personal Information.

    C. Public Information and Third-Party Websites

    • Blog. We have public blogs on our Websites. Any information you include in a comment on our blog may be read, collected, and used by anyone. If your Personal Information appears on our blogs and you want it removed, please contact us. If we are unable to remove your information, we will tell you why.
    • Social media platforms and widgets. Our Websites include social media features, such as the Facebook Like button. These features may collect information about your IP address and which page you are visiting on our Website, and they may set a cookie to make sure the feature functions properly.
    • Links to third-party websites. Our Websites include links to other websites, whose privacy practices may be different from ours. If you submit Personal Information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.
    • Contests and sweepstakes. We may, from time to time, offer surveys, contests, sweepstakes, or other promotions on our Websites or through social media (collectively, "Promotions").

    D. Cookies and Tracking Technologies

    We use cookies and similar tracking technologies to collect and use Personal Information about you, including to serve interest-based advertising.

    E. Other Data Protection Rights

    You have the following data protection rights:
    • To access, correct, update or request deletion of your Personal Information. Signin takes reasonable steps to ensure that the data we collect is reliable for its intended use, accurate, complete, and up to date. You may contact us directly at any time about accessing, correcting, updating, or deleting your Personal Information, or altering your data or marketing preferences by emailing us at contact@cheps.co.uk. We will consider your request in accordance with applicable laws.
    • In addition, if you are resident of the EEA, you can object to processing of your Personal Information, ask us to restrict processing of your Personal Information or request portability of your Personal Information. Again, you can exercise these rights by emailing us at contact@cheps.co.uk.
    • Similarly, if we have collected and processed your Personal Information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
    • You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the EEA are available here.

    We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. We may ask you to verify your identity in order to help us respond efficiently to your request.

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